The Benefits of Automated Document Generation
Automation is one of the most cost-effective strategies for any organization. The process of automatization is as effective as it is simple. Documents that once took days of prep time can now be done in a matter of seconds.
Automated document generation is a process in which existing documents from your organization—such as invoices, contracts, statements and rulings—serve as templates, which are later used to generate documents for a specific scenario.
Depending on your organization's needs, it's possible to fully automate the document creation process, while in other situations you may have to input certain data.
What are the benefits of automated document generation versus manual input?
Saving time
When you automate this process, your employees no longer have to spend their time and energy creating documents manually and checking data. No more cutting certain parts, copying information from other documents, and then doing the final document check.
Eliminating human error
Considering that using automated document generation requires significantly less input data, the possibility of error is reduced. Even if you do have to enter certain data, by validating the field you can further reduce the possibility of errors in the final version of the document.
Security
When all documents are in a centralized location, it's easier to keep the confidential documents well-secured. Using specified rules, you can determine who inside your organization has access to what types of documents.
Version history
Using automated document generation allows you to preserve all versions of a document. The system saves the number of the revision, time, and the person who changed something in the document.
Why is OWIS the right solution for your document automatization?
OWIS helps to automate processes and reduces the time spent on everyday tasks. In OWIS, document security is determined by the company policy, not by technical limitations. OWIS assigns different viewing and editing rights to each person, and it doesn't matter if a person is part of the process or just authorized to view certain documents. OWIS enables you to generate templates based on your documents, which will later be updated by your employees. With OWIS, all documents are stored in a centralized location, have a unique number, can be searched, and you can access all of them from your web browser