Incoming Invoice Management

Processing invoices can sometimes feel overwhelming, with unclear roles and a lack of control. We completely understand that challenge, which is why we've designed OWIS to show you just how much control and clarity our system can offer.

Does your company have centralized control over all incoming invoices? Or are you facing multiple entry points without adequate control? Have you ever accidentally double paid a supplier or partner or missed a payment?

OWIS for managing incoming invoices gives you full control and transparency throughout the entire process – from receipt and validation to payment. With the OWIS system, you can monitor the status of each invoice in real time, according to predefined rules that you set yourself.

The three biggest benefits of using the OWIS system for managing incoming invoices

All at one place

All invoices are recorded in the OWIS system, regardless of their source or destination. This allows you to easily monitor and determine the status of each invoice, including those related to activities in your ERP system.

Automation

OWIS automates the invoice management process, reducing the time required for everyday tasks. The process starts as soon as the invoice arrives, it is determined to whom it should be addressed, and the data is automatically transferred to another system for further processing.

Statistics

Thanks to the comprehensive data collected during invoice processing, OWIS enables you to create detailed reports and gain valuable insights that are key to optimizing your business processes.

Case Studies
Incoming Invoice Management in OWIS: KappaStar Group
Invoice management
Invoice management
Incoming Invoice Management in OWIS: KappaStar Group
Invoice management
Invoice management

KappaStar Group is an investment company comprising five members: Umka Cardboard Mill, Kappastar Recycling, Ekostar Pak, Confectionary Industry Crvenka and KSG Logistics doo. The group members operate in various industrial sectors, including cardboard production, recycling, confectionery production and logistics. The organization has a strong focus on efficiency and growth, and each group member has specific business processes that have been developed in accordance with their industrial needs.

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Invoice management
Invoice management

Case Study

OWIS blogs about invoice management

Blog
How could a $122 million fraud have been prevented with the OWIS system?
How could a $122 million fraud have been prevented with the OWIS system?

When tech giants like Facebook and Google lost $122 million to a sophisticated fake invoice scam, the story became an example of how important it is to have robust processes and technologies in place to prevent similar incidents. The Evaldas Rimasauskas scam exposed key weaknesses in invoice management, and below we will analyze in detail how it happened and how OWIS could help prevent such situations.

Remote Work and Incoming Invoices Management
Remote Work and Incoming Invoices Management

In the age of accelerated digitization and remote work, effective management of incoming invoices is becoming an increasing challenge for many companies. Digital technologies not only simplify business processes, but also enable remote workers to efficiently perform their tasks from any location.

Hidden costs of manual processing of incoming invoices
Hidden costs of manual processing of incoming invoices

Introducing changes in working methods often seems like a difficult and unnecessary endeavor, especially if current practice does not seem to be causing problems. Why change something that works? What is often neglected are the actual costs of day-to-day repetitive activities. The processing of incoming invoices is certainly one of such activities in most organizations, entailing a series of costs that are hard to notice at first glance.